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How to convert 90% of your consults

Hilary Achauer

Rudy Trevino has owned Fit Stop CrossFit in San Antonio, Texas since 2014. As a successful gym owner for five years, he’s perfected the art of the in-person consultation.

Rudy has a 90% success rate converting leads after his presentation.

What’s more, his results aren’t exclusive to him or Fit Stop CrossFit -- his high conversion rate can easily be achieved by any gym.We’ll show you how!

Acquiring Leads

Most of Fit Stop CrossFit’s leads come from Facebook or Instagram ads. Rudy said he’s learned that social media ads are a trial and error process that requires constant testing.“What’s working for me might not work for you,” he said, “and you have to test the crap out of this stuff to see what’s going to resonate. Once you figure that out, you can scale up.”

At this point, Rudy knows how much he needs to spend if he wants to bring in about 20 leads in the next 30 days. That's only the first step, of course. Once a lead comes in it's up to Rudy and his team to close the sale.

The Lead

When someone clicks on one of his ads it takes them to a sales funnel that automatically feeds into UpLaunch.

“I’ll get a notification that a new lead is put into the Active Lead journey, and I’ll immediately reach out. This is important,”

Rudy said, “because at that point it’s top of mind for them.”Rudy likes to call, rather than emailing. “And if they don’t answer, SMS.

But get them talking,” he said.Once they’re on the phone, it’s important to ask questions throughout the conversation, always finishing with this question: “Are you looking to lose weight or are you looking to gain muscle?”

“Get them to converse,” Rudy said, “because you want them to commit to an in-person consultation.”

The Meeting

Once the lead is booked and in the calendar,

UpLaunch sends an automatic reminder the day before the appointment. Rudy also sends an additional reminder the day of the meeting that says, “I’m excited to meet you! Any questions before coming in at 5:00pm?”

“That’s a time people can also any last-minute questions like, ‘Do I have to wear workout clothes?’” Rudy said.

When the lead shows up, Rudy said it’s important to build rapport and do some fact-finding.

“You need to get them to dig deep,” Rudy said. “It’s not about you, your gym, or CrossFit. It’s about them and what they are trying to accomplish.”

"If they tell you, 'I want to lose 20 pounds,' it’s up to you to ask, 'How will you feel when you can fit into your old pants?’” he said.

"Find out the true reason they are sitting in front of you.”

Value Stacking

After finding out the person’s goals and motivation, Rudy plays a slideshow highlighting everything included in the membership.

Membership includes five personal training sessions, a body composition assessment, nutrition advice, a new member ambassador, and a MyZone heart rate monitor. Rudy also uses the Level Method, which has 15 fitness assessments, telling each member what they’re good at and what they need to improve, helping them close any gaps in their fitness and providing a customized experience.

Along with demonstrating the value of his membership fee, Rudy also uses the slideshow to share member success stories, demonstrating the gym is accessible and open to every fitness level. If he can, Rudy ties these slides into the goal the person shared at the beginning of the conversation.

If they told him they want to be able to do a pull-up, he’ll point to a slide with a photo of a member and say, “This is Michelle, and she just got her first pull-up.”By the end of the slideshow, Rudy has described an impressive list of benefits included in the membership: personal training, Level Method assessments, MyZone heart rate monitors, InBody body scan, nutrition coaching, a strong community, and a new member ambassador for all new members.

When he's done he turns to the lead and asks, “What do you like the best?”

When the person answers the question they’ve switched to selling Rudy on the membership, an important shift that brings them closer to becoming a member.

Closing the Sale

It’s at this point Rudy asks if they have questions, and the first is usually, “How much does this cost?”

Rudy then breaks down the pricing for the first six weeks. Everything, including the personal training sessions, nutrition consultation, group classes, and the heart rate monitor is $1,000 for six weeks. After that membership goes to a monthly rate.

While they are thinking, Rudy shows a slide of social proof -- like a woman who started because a doctor told her she needed to exercise, she lost 95 lb., regained her health, and now feels better than she has in years.

At this point, some people are ready to sign up, and Rudy stops the slideshow there.If they are hesitating at the price, he goes to the next slide.

“I tell them if they sign up today, they can have the first six weeks for $700, a 30% discount, then a monthly recurring rate of $195 a month for unlimited classes, no contracts. Then I ask, ‘When do you want to start?’”

Rudy said most people commit after this offer, but sometimes he has to go further.“I’m going to make a sale,” Rudy said. If he thinks it will make a difference, he tells them if they commit to a year at the gym, he’ll cover the personal training cost, which has a value of almost $400.

Using this method -- of listening to their story, describing everything that’s included in the membership, and offering a discount if necessary -- Rudy said 10 of his last 10 meetings resulted in a new member.

Rudy's exact process won’t work for every gym owner, but his philosophy will. Find out the person’s “why” -- the reason behind their goal -- and focus on the value of your gym membership, and how it will help this person reach his or her goal.

How to write a Facebook ad for your gym

When was the last time you wrote a new Facebook ad?

If you aren’t getting the leads you once did, it might be time for a rewrite.

We know life as a gym owner is crazy busy. Who has time to spend hours creating the perfect Facebook ad? To help you out, we consulted some of the best marketing minds in the biz and talked to owners of successful gyms to create this free, step-by-step guide to writing a Facebook ad.



Download our guide to writing a Facebook ad customized specifically for gym owners!
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